CSA AGM: Annual General Meeting

CSA AGM Fall 2023

The CSA Annual General Meeting has been called for Wednesday, November 22, 2023 at 6:00pm!

The CSA will be hosting the 2023 Annual General Meeting on Wednesday, November 22, 2023 at 6:00pm. The AGM will be held in-person at Peter Clark Hall.

As an undergrad, you pay the CSA membership fee. Wonder how your fee is being spent? Come and participate in your Annual General Meeting to learn how we maximize your money through services, events, and opportunities for students! Undergrad attendees will receive the chance to win many prizes, to be announced in the coming weeks!

The agenda for the CSA Fall 2023 Annual General Meeting is here! Click the attachment for the CSA 2023 AGM agenda at the bottom of the page to learn more about the items up for discussion at the AGM!

Exercise Your Rights!

An Annual General Meeting is a meeting of the general membership of an organization.

During the AGM, CSA members review the organization’s performance, discuss future strategies, vote on policy and bylaw changes that have been made by the Board of Directors since the previous AGM, and learn more about the activities of the CSA throughout the academic year. It is also an opportunity to review, discuss, and approve the audited financial statements, approve the CSA auditor for next year, and ask questions to the CSA Executive Committee.

How to Submit Business Items to the AGM Agenda

Business is conducted at CSA Board Meetings and Member Meetings in the form of motions. A motion is a formal proposal by a member to take action and is the basis of the group decision-making process. A motion focuses the group on what is being considered and is phrased in a way to take an action or express an opinion.

The CSA wants to hear from you and encourages undergraduate students to submit motions (business items) to the AGM agenda for members to discuss and vote on.

Business Item submissions for the 2023 AGM Agenda is now closed, as of Friday, November 3, 2023.

Contact the Policy & Transition Coordinator (PTC) to receive help in phrasing your motion and submitting business items to the AGM. 

For more information, please see 'How to Submit a Motion to the AGM' and 'AGM Motion Template & Examples' documents below and contact the PTC at csaptc@uoguelph.ca.

Want to learn more about CSA motions? Check out typical CSA motions by reviewing Board minutes here.

How to Participate in the AGM

The CSA uses Robert's Rules of Order and an external Chair to conduct Board and Member Meetings in order to run a fair and democratic process. If you are unfamiliar with Robert's Rules, then please see the resources (below), including the "How to Participate" and "Robert's Rules of Order Summary" pdfs, to provide you with a basic understanding of Robert's Rules of Order.  

It's Your Meeting!

If at any time during the AGM you have a question, or are unsure of how to proceed, simply raise your hand, wait for the Chair to recognize you, and then ask your question! 


If you require accommodation to attend the AGM, or have any questions, please contact the Policy & Transition Coordinator (PTC) at csaptc@uoguelph.ca.

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Last Updated:
Thursday, November 23rd, 2023 9:23 AM