CSA AGM: Annual General Meeting

The 2023 CSA AGM will take place on:

Wednesday, March 15, 2023

Peter Clark Hall, University Centre

Watch for more details as we approach the date!

Exercise Your Rights!

An annual general meeting is a meeting of the general membership of an organization.

During the AGM, CSA members review the organization’s performance, discuss future strategies, vote on policy and bylaw changes that have been made by the Board of Directors since the previous AGM, and discuss business items (motions) made by undergraduates like you. It is also an opportunity to review, discuss and approve the audited financial statements, approve the CSA auditor for next year, and ask questions of CSA Executive and staff.

How to Participate in the AGM

The CSA uses Robert's Rules of Order and an external Chair to conduct Board and Member Meetings in order to run a fair and democratic process. If you are unfamiliar with Robert's Rules, then please see the resources (below), including the "How to Participate" and "Robert's Rules of Order Summary" pdfs, to provide you with a basic understanding of Robert's Rules of Order.  

It's Your Meeting!

If at any time during the AGM you have a question, or are unsure of how to proceed, simply raise your hand in Microsoft Teams, wait for the Chair to recognize you, and then ask your question! 

How to Submit Business Items to the AGM Agenda

Business is conducted at CSA Board Meetings and Member Meetings in the form of motions. A motion is a formal proposal by a member to take action and is the basis of the group decision-making process. A motion focuses the group on what is being considered and is phrased in a way to take an action or express an opinion.

The CSA wants to hear from you and encourages undergraduate students to submit motions (business items) to the AGM agenda for members to discuss and vote on.

Contact the Policy & Transition Manager (PTM) to receive help in phrasing your motion and submitting business items to the AGM. Remember that it is YOUR meeting and submitting business items to the agenda is your right!

For more information, please see 'How to Submit a Motion to the AGM' and 'AGM Motion Template & Examples' documents below and contact the PTM at csaptm@uoguelph.ca.

Want to learn more about CSA motions? Check out typical CSA motions by reviewing Board minutes here.


If you require accommodation to attend the AGM, or have any questions, please contact the Policy & Transition Manager (PTM) at csaptm@uoguelph.ca.

File attachments

Last Updated:
Thursday, September 1st, 2022 11:25 AM