Committees

The Central Student Association has various committees that work towards improving the services and functionality of the CSA.

Each committee has multiple meetings a year to discuss relevant student issues and concerns. Each title below includes the committee description and whom to contact if you have questions.

Standing Committees are ongoing, permanent committees that fulfill important responsibilities on behalf of the CSA Board:

  1.  ​ Executive Committee
  2.   Executive Evaluation Committee
  3.   Finance Committee
  4.   Petitions, Delegations and Representations (PDR) Committee
  5.   Policy and Bylaw Review Committee (PBRC).

1.  Executive Committee

Chair: CSA President

Membership: CSA President, VP Student Experience, VP Academic, VP External

See CSA Board meeting agendas for Executive Committee minutes.

Visit Executive portfolios for more information.


2.  Executive Evaluation Committee 

Chair: Director rep

Contact: csaptm@uoguelph.ca

Terms of Reference: 

See CSA Policy Manual, Appendix A, Section 2.3 for more details.

Purpose:

  • To increase the level of accountability and support between each Executive Commissioner and the CSA Board of Directors;
  • To manage the progress towards, and accountability of the goals of the Commissioners within their portfolios.

Membership:

Five Board of Directors: two College/At Large reps; one Student Organization rep; two non-Executive Committee Board members; CSA Policy & Transition Manager (non-voting).


3.  Finance Committee

Chair: CSA President

Contact: csapresident@uoguelph.ca

Terms of Reference: 

The Finance Committee is responsible for monitoring the CSA's finances and providing input into the budgeting process.

See CSA Policy Manual, Appendix A, Section 2.6 for more details.

Purpose:

  • To ensure that the vision and expectations set out in the approved operating budget of the current year are upheld by those parties whose budget that it pertains to;
  • To provide additional insight from the Board of Directors about the finances of the CSA when developing the operational budget for the following year;
  • To provide input in to the budgetary process before it is presented to the Board of Directors;
  • To be the hearing committee in cases where there should be a budget surplus, budget deficit, or where a party wishes to exceed the amount of dollars set out in their approved operating budget.

Membership: 

Six members: CSA President, Vice President Student Experience, three members of the CSA Board of Directors, CSA Business Manager.
Members will be appointed by the second Board meeting in the Summer semester for a term no later than April 30 of the following year.


4.  Petitions, Delegations, and Representations (PDR) Committee

Chair: CSA President

Contact: csapresident@uoguelph.ca

Terms of Reference: 

See CSA Policy Manual, Appendix A, Section 2.8 for more details.

Purpose:

  • To hear, deliberate on, and make decisions regarding PDR requests.

Membership: 

Maximum of six members: CSA President, one CSA Board rep (At-Large or College), one CSA Board rep (Student Organization), one additional Executive member; 

Remaining seats may be filled by up to two members of the CSA Board of Directors.


5.  Policy and Bylaw Review Committee (PBRC)

Click here to see recent Minutes:
PBRC Minutes

Chair: Policy & Transition Manager

Contact: csaptm@uoguelph.ca

Terms of Reference: 

See CSA Policy Manual, Appendix A, Section 2.9 for more details.

Purpose:

  • To solicit input from members of the CSA and/or CSA Board of Directors relating to the CSA Bylaws and Policies;
  • To develop draft bylaws and policies on such input for the CSA Board of Directors to accept, reject or refer back to PBRC with further recommendations;
  • To regularly review existing CSA Bylaws and Policies to ensure relevance; and to conduct review upon the direction of the CSA Board of Directors;
  • To review when appropriate CSA Standing Resolutions to ensure relevance and application to undergraduate students at the University of Guelph;
  • To make spelling, grammar and article numbering changes to the CSA Bylaws and Policies as necessary.

Membership: 

Any member of the CSA and/or member of the CSA Board of Directors may be a member of the committee.

Interested members must contact the Policy and Transition Manager, who will add them on the mailing list for the committee. 

Interested members will be ratified as an official committee member at the second consecutive meeting that they attend. Members will be ratified on a semester basis


CSA Operational Committees:

A wide variety of working groups, advisory, ad hoc and program committees are an important component of the CSA but are not considered standing committees. 


Accessibility Working Group (AWG)

Chair: Vice President Academic

Contact: csavpacademic@uoguelph.ca

Terms of Reference: 

See CSA Policy Manual, Appendix A, Section 3.1 for more details.

Purpose:

  • To act as a forum for discussing and promoting accessibility for persons with disabilities.
  • To act as a resource for accessibility within the organization
  • To explore and deconstruct all real and potential barriers within the CSA
  • To discuss the experiences of members with disabilities

Membership:

Vice President Academic, CSA Board members, CSA staff, CSA Board Members, students
Membership is confidential.


Affordable Housing Initiative 

Chair: Vice President External

Contact: csavpexternal@uoguelph.ca

Purpose:

  • To direct the usage of student fees collected by a 2003 referendum question around the issue of Affordable Housing.
  • To seek out projects and partnerships that allow for the creation or subsidization of affordable housing for University of Guelph students

Membership:

Vice President External, one member appointed by the Board of Directors, CSA Business Manager, one representative from the Centre for Students with Disabilities 


Awareness of Sexual Assault and Prevention Committee  (ASAP)

Purpose:

  • To provide members of the University community and Guelph community with an empowering and comprehensible understanding of sexual assault
  • To bring together stakeholders of the University community and Guelph community to foster greater awareness on campus of sexual violence
  • To organize from a pro-survivor, compassionate, inclusive, and anti-oppressive framework
  • To organize appropriate and up to date annual events that address issues of sexual violence on and off campus

Membership: 

Although ASAP is a CSA committee, it is not internal and is community-based. Various campus and off-campus groups have a seat on this committee. If you are interested in participating, contact the CSA Office.


Bike Centre Committee

Chair: Facilitation of meetings rotates in order to afford committee members with chairing experience.

Contact: csavpexternal@uoguelph.ca

Terms of Reference: 

The Bike Centre Committee will continually look at ways to improve and increase the usership of the Bike Centre, and also look for ways to support student self-empowerment and sustainable transit through Bike Centre activities.

See CSA Policy Manual, Appendix A, Section 2.3 for more details.

Purpose:

  • To establish a Bike Centre operational mandate during the first two meetings of the Summer semester and conduct an annual review of the mandate;
  • To provide constructive critiques/feedback on current projects to give direction for future projects;
  • To structure, design and review systems for gathering user-ship data and to include results to support recommendations.

Membership: 

Vice President External, two CSA Board Members, one additional Executive member, Bike Centre Coordinator, one Bike Centre volunteer


Bullring Committee

The Bullring Committee is struck every year to monitor the detailed operations of the Bullring and to provide direction in accordance with the Bullring Committee Terms of Reference.

Purpose:

  • To be the formal link between the CSA and Bullring;
  • To provide direction to and act as an advisory body to the Bullring General Manager;
  • To conduct an annual review of the programming goals for the year;
  • To ensure the values of the space are being maintained

Membership:

One CSA Vice-President, one CSA Board member, Bullring General Manager, Business Manager, any member of the CSA appointed by the Board of Directors


Capacity, Analysis, and Planning Committee (CAPCOM)

Chair: Vice President Academic

Contact: csavpacademic@uoguelph.ca

NOTE: On April 3, 2019, the CSA Board approved the following amendment to CSA Policy Manual, Appendix A:

"The Capacity, Analysis and Planning Committee (CAPCOM) is an ad hoc committee that may be formed at the discretion of the Board and the Executive, to address issues based on annual priorities."

For further details, see CSA Policy Manual, Appendix A, Section 2.4.

Purpose:

  • Identify the core and perceived structural issues of the CSA
  • Consult Board members, Executive, permanent and student staff, and students
  • Produce an annual document for the Board of Directors to assist with decision-making
  • Conduct Board survey in Fall and Winter semesters
  • Conduct a General Student Survey
  • Suggest courses of action and the associated pros and cons

Membership: 

Minimum six members: VP Academic, one additional Executive member, and four CSA Board members.


Clubs Tribunal

Chair: Vice President Student Experience

Contact: csavpexperience@uoguelph.ca

Terms of Reference: 

See CSA Policy Manual, Appendix F, Section 4.0

Purpose:

  • To be responsible for awarding Club status to those who qualify under CSA Policy, Appendix G.3.0
  • To review accreditation status of a club to deem whether its accreditation status or privileges (including club space) will be revoked, denied, and/or subject to any limitations.

Membership:

Vice President Student Experience; two CSA Board members
Members will be chosen no later than the first Board meeting of each semester.


Elections Appeals Board (EAB)

The Elections Appeals Board meets on an as-needed basis to preside over matters regarding minor campaigning infractions.

The EAB will hold three meetings during campaign and voting periods. 

The membership of the Elections Appeals Board (EAB) is organized by the CSA President and ratified by the Board of Directors.

Terms of Reference:

See CSA Policy Manual, Appendix G, Section 27.0 for more details.

Membership:

Three non-Executive Board members and two general CSA members


Ethical Purchasing Committee

Chair: Vice President External

Contact: csavpexternal@uoguelph.ca

Terms of Reference: 

See CSA Policy Manual, Appendix A, Section 9

Purpose:

  • To ensure that the CSA and all services, clubs and organizations accredited through the CSA are making environmentally sound purchases and supporting workers locally and internationally by purchasing from suppliers that maintain a positive and ethical working environment.
  • To review purchases made on behalf of the CSA, a CSA service, or a club or organization accredited through the CSA.

Membership:

Vice President External (Chair), Vice President Student Experience, Clubs Coordinator, one coordinator from each service, and Promotional Services & Graphic Designer.
Although there are no Board Members mentioned, there is no restriction on having interested Board Members participate in this Committee.


FoodBank Committee

Chair: Vice President External

Contact: csavpexternal@uoguelph.ca

Terms of Reference: 

See CSA Policy Manual, Appendix A, Section 2.7 for more details.

Purpose:

  • To act as a resource to the CSA FoodBank staff and volunteers, and to oversee the operations of the FoodBank

Membership:

Vice President External; FoodBank Coordinator; minimum of one CSA Board Member; at least one FoodBank volunteer; a GSA representative; at least one student.


Standing Referendum Committee (SRC)

Chair: Chief Returning Officer

Contact: csacro@uoguelph.ca

Terms of Reference: 

See CSA Policy Appendix G, Section 7.0

Purpose:

  • To receive all submitted referendum questions from the Elections Office;
  • To determine the wording of the referendum question;
  • To approve referendum questions

Membership:

Chief Returning Officer (CRO) and minimum two CSA Board members.


Student Health and Dental Plan Committee

Co-Chair: CSA President (with GSA representative)

Contact: csapresident@uoguelph.ca

Purpose:

  • To make decisions regarding the student health and dental plans at the University of Guelph

Membership: 

The membership of this committee consists of voting and non-voting seats.
Voting members include: CSA President, one CSA Board Member, CSA Business Manager, Director of Student Health Services; GSA VP Finance; 
Non-voting seats include: GSA Office Manager; Gallivan & Associates staff; and Health Benefits Office Service Provider.


Student Help and Advocacy Centre (SHAC) Advisory Committee

Chair: Vice President Academic

Contact: csavpacademic@uoguelph.ca

Terms of Reference: 

See CSA Policy Manual, Appendix A, Section 2.10 for more details.

Purpose:

  • To produce an annual document to ensure there is a written history of the vision, goals, and operation of the Centre

Membership:

Minimum six members: Vice President Academic; at least three Directors, SHAC Coordinator, one current SHAC volunteer.


Student Space Ad Hoc Committee

Purpose:

  • Ad-hoc committee created in Fall 2011 to advocate on behalf of students based on concerns regarding study and organizational space.
  • This committee looks at ways to increase and improve student space on campus.

Membership: 

Membership for this committee is open to any CSA member.


theCannon.ca Operating Committee

Contact: csapresident@uoguelph.ca or csavpexperience@uoguelph.ca

Terms of Reference: 

See CSA Policy Manual, Appendix B, Section 2 for more details.

Purpose:

  • To develop a vision for the website;
  • To ensure the website meets the expectations set out in the vision
  • To oversee the development of content for the website
  • To act as an appeal body for any decisions made by the staff of the website

Membership: 

CSA President, CSA Vice President Student Experience, one CSA Board member, CSA Programmer, CSA Promotional Services & Graphic Designer, two Guelph Campus Coop (GCC) Board members, theCannon.ca Editor, GCC Member Relations Coordinator.
Non-voting seats are appointed by the Committee.


CSA/GSA Transit Committee

Contact: csapresident@uoguelph.ca

The CSA/GSA Transit Committee is a committee duly appointed by both Associations. 

The Committee is the formal link between Guelph Transit, students, University Administration and each respective Board of Directors.

Co-Chair:

The CSA President and the GSA VP External alternate the responsibilities associated with each meeting.

Purpose:

  • The Committee shall enforce the contracts and monitor service for the Student Universal Bus Pass and Late Night Service;
  • The Committee shall communicate Transit issues efficiently and promptly, and at all times, prioritize the needs and concerns of students.

Member Responsibilities include:

  • effectively communicating any changes in service, protocol or any other related transit issues as required;
  • negotiating the terms, conditions and fees for the Universal Bus Pass program and the Late Night Bus Service Agreement, and relaying information in writing to the VP Student Affairs;
  • preparing a summary report once per semester to be presented for information to each association’s Board of Directors.

Membership: 

Voting Members: CSA VP External; GSA VP External, or delegate; CSA President; CSA Business Manager; Manager, Off-Campus Living; CSA Board Member; GSA Board Member.

Non-Voting Members: GSA Office Manager; CSA Office Manager (Scribe); General Manager, Guelph Transit; interested individuals at the discretion of the co-chairs.


University Centre Board of Directors Selection Committee

Contact: csavpexperience@uoguelph.ca

Terms of Reference: 

CSA will appoint ten undergraduate representatives to the University Centre Board.  Appointments are for a term of two years.

See CSA Policy Manual, Appendix A, Section 6.0

Purpose:

  • To select members to sit as voting members on the University Centre Board of Directors

Membership: 

Vice President Student Experience and two Board Members.